Total Folder
search documents
content

- runs on your laptop or on your server -

More ...

Full-text searching into
millions of documents content

Easy to setup,
easier to use

Free download

The software is free to download and easy to install on Windows 10, 11 or server equivalent.

1-15 minutes to download
1-2 minutes to install

Automatic indexing

After installing the software, you can set the document folder(s) to be continuously scanned, indexed and backup.

1-2 minutes to set
minutes / hours for initial scan

Start searching

On a laptop, a search into the content of
~100.000 files with total size of ~40 GB data
takes ~1 second.

search within seconds

One Tool, Deep Search, Zero Hassle
Searching

The software allows you searching and ranking over millions of documents under one second.
You can have refined types of searches like words being in the vicinity of each other or search numbers into a specific range.

Indexing

Office, Pdf, Html, Text, Rtf and other types of files are supported.
The files can be stored locally or over the network.

Ranking

The results are automatically ranked by using algorithms like BM25 so the relevant searches are easy to spot.

Backup

All documents can be saved to a designated location, on the local PC or in the network. For modified documents, the old versions are still available for both searching of the content and as archived file.

Safe by default

Privacy and security are ensured by the fact that the software runs on your hardware (from laptops to powerful servers) and no Internet access is needed.

Fast

Text that's found will show highlighted in to the file context and can be previewed very fast, so no need to open the original document.

Use cases
Education and academics
In educational institutions, this software enables quick access to research papers, teaching materials, and academic resources. It allows efficient retrieval of vast amounts of data for students and faculty.
Law firms and legal professionals
Legal teams benefit from instantly locating case files, statutes, contracts, and precedents. The software helps managing large document repositories, speeding up legal research and supporting case preparation with precise, context-aware search.
Banking, financial services, and insurance
Financial institutions leverage the software to search contracts, reports, transaction records, and compliance documents efficiently. It supports risk management and customer service by providing quick, accurate data access.
Administration and government agencies
Governments use it to index policies, regulations, official documents, and correspondence, enabling staff to quickly find relevant information, ensuring transparency, efficient governance, and compliance with administrative procedures.
Company internal knowledge base
Organizations utilize this tool to centralize internal documents, manuals, and project information. It promotes knowledge sharing, reduces duplication of effort, and improves operational efficiency by enabling employees to find critical information swiftly.
IT companies config and log files
IT departments employ the application to index and search system logs, error reports, and configuration files, facilitating rapid troubleshooting, security audits, and system monitoring for maintaining infrastructure stability.
Multimedia companies
Media firms can organize articles, scripts, subtitles and news with Total Folder. It can streamline content retrieval for production, research, and editorial tasks, boosting productivity in fast-paced media environments.
Advertising companies
Advertising agencies use it to manage campaign documents, client briefs, creative assets, and contracts. It enhances project management and collaboration by ensuring relevant content is easily accessible to creative and account teams.

Free to start,
upgrade for professionals

Download
The software can be freely downloaded and tried on your computer.
If you need our help, please contact us.
Start download

Frequently Asked
Questions
Total Folder works on your computer (Windows based laptop or server) and it scans the designated folders for documents, keeps all the information related to documents contained text and creates complex indexes for fast searching.
Those are the simple steps for using TotalFolder :
- download the installer and run it on your PC
- start the program by clicking on the icon from the desktop
- at first start, set the folders to be scanned for documents
- after this, TotalFolder will work automatically, just use the user interface for searching
Yes, for scanning and backup up to 3.000 files, we are offering a free license.
If you case is outside of the current specs, please contact at:  
sales@TotalFolder.com or support@TotalFolder.com

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