Total Folder
search & manage
documents content

- runs on your laptop or on your server -


One tool, lots of features, zero hassle
Searching

The software allows you searching and ranking over millions of documents under one second.
You can have refined types of searches like words being in the vicinity of each other or search numbers into a specific range.

Indexing

Office, Pdf, Html, Text, Rtf and other types of files are supported.
The files can be stored locally or over the network.

Ranking

The results are automatically ranked by using algorithms like BM25 so the relevant searches are easy to spot.

Backup

All documents can be saved to a designated location, on the local PC or in the network. For modified documents, the old versions are still available for both searching of the content and as archived file.

Safe by default

Privacy and security are ensured by the fact that the software runs on your hardware (from laptops to powerful servers) and no Internet access is needed.

Fast

Content that's found will show highlighted into the file context so it can be previewed very fast, so no need to open the original document.

Covering all your needs
Searching thru file names and files content
  • Easily locate the information across massive document collections in seconds and you can find not just the right document, but the exact paragraph or sentence.
  • Works for :
  • office formats ( doc, docx, xls, odt, etc. )
  • common formats ( pdf, html, rtf, txt, etc. )
Powerful search into files content
  • Advanced types of search :
  • search words in proximity (words that are within a specified distance)
  • search numbers in range (numbers between a specified minimum and a maximum )
  • search by Boolean operators(like :OR / AND / NOT )
 
Indexing for fast availability of the information
  • This process is organizing data so it can be found, accessed, and delivered quickly (locate the right content in seconds instead of scanning through everything).
     
    On a typical PC, you can index tens of documents per second so the newly added documents are immediately available for searching.

  •  
    TotalFolder can process files located on thelocal PC and on the network storage.
Ranking the results with BM25 ranking
  • The results are automatically ranked by using the industry standard BM25 algorithm so the relevant searches are easy to spot.
 
Automatically backup the documents
  • You have the option to backup all documents to a designated location, on the local PC or in the network.
  •  
     
Backup each version of the document
  • If a document is modified, the old version will be still available for both searching into its content and as archived file.
Starting using it in minutes Easy to setup, easier to use

Download

The software is free to download and easy to install on Windows 10, 11 or server equivalent.

1-15 minutes to download
1-2 minutes to install

Index

After installing the software, you can set the document folder(s) to be continuously scanned, indexed and backup.

1-2 minutes to set
minutes / hours for initial scan

Search

On a laptop, a search into the content of
~100.000 files with total size of ~40 GB data
takes ~1 second.

search within seconds

Frequently Asked
Questions
Total Folder works on your computer (Windows based laptop or server) and it scans the designated folders for documents, keeps all the information related to documents contained text and creates complex indexes for fast searching.
Those are the simple steps for using TotalFolder :
- download the installer and run it on your PC
- start the program by clicking on the icon from the desktop
- at first start, set the folders to be scanned for documents
- after this, TotalFolder will work automatically, just use the user interface for searching
Yes, for scanning and backup up to 5.000 files, we are offering a free license.
If you case is outside of the current specs, please contact at:  
sales@TotalFolder.com or support@TotalFolder.com
CLOSE
sales@TotalFolder.com

Configuration

COLORS
CUSTOM CURSOR